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Information For Graduating Seniors

Dear Student,

We have prepared a checklist with key and detailed information regarding graduation deadlines, degree requirements, major and minor requirements, diploma preparation, and other related information.

You can download this checklist in pdf format by clicking on this link:
http://registrar.stanford.edu/pdf/UG_Grad_Checklist_0708.pdf

Or you can view the checklist and other information on the Registrar's graduation web site here:

http://registrar.stanford.edu/students/academics/graduation.htm

*To Graduating Engineering Majors
/ Print and save this letter for reference!/*
If you are not graduating this spring, you may disregard this message_ or_ use it to plan ahead. A printed version is also available from the Dean’s Office in 201 Terman and some School of Engineering (SoE) departments.

Planning to apply to graduate with a major in Engineering in June 2008?

Below are essential items you MUST take care of during winter quarter to make certain you receive your degree in the spring*. Look below the black line for more detailed explanations on each requirement. If you have further questions, email dlazar@stanford.edu, talk to her in 201 Terman, or check the/ Handbook for Undergraduate Engineering Programs/ at http://www.ughb.stanford.edu.

/Apply on Axess for degree conferral:/
*Winter conferral application deadline is Sunday, March 2, 2008*
*Spring conferral application deadline is Sunday, April 13, 2008*

*This handout contains directions on how to clear your engineering major. For general information on University requirements, go to http://registrar.stanford.edu/students/academics/graduation.htm#hints

Action items:

  1. GERs
  2. AP Credit – Until your AP units are cleared by the SoE, don’t count them toward your major
  3. SoE Program Sheet –* Your Program Sheet is your individual and official engineering major plan, listing all courses, units, and grades – a MUST HAVE FOR GRADUATION!
  4. Program Deviations –* If you modified any required courses or units in your official major plan, file a petition NOW
  5. Transfer Credits –*Any courses taken outside of Stanford that you want to use for your ENGR major must be approved at both University AND School of Engineering (SoE) level by end of winter quarter.

 

Details on action items:

  1. GERs
    Status of GERs may be checked on Axess. Direct your questions on degree progress to the Registrar’s Degree Progress Office.

  2. AP Credit
    To apply AP credits in Math, Science, or Fundamentals (Computer Science) to your engineering major, you must come to 201 Terman to have your credits approved. Bring your unofficial Stanford transcript and your Program Sheet (the final version you plan to use for conferral).
    3.  
  3. SoE Program Sheet (PS)
    The program sheet (PS) is the essential graduation application/planning tool for every Engineering major (find Excel and pdf templates on the UGHB site http://ughb.stanford.edu for every year and major). It must be accurately and completely filled in with all major requirements, including grades, units, and transfer courses. If you don't have a Program Sheet in your file you need to complete one NOW. DON”T WAIT until spring quarter! This form is what the Dean’s Office and your department use to check that you have completed your major requirements. Make sure it accurately reflects course numbers/names as found on your transcript, is legible, and is in the correct format (as shown in the UGHB). You may use a program sheet template from any year you are enrolled at Stanford.
     
    • Go to http://ughb.stanford.edu
      •  
    • **Save the PS file to your desktop, fill in all courses you will take for your major, adjust preset fields to show only the elective courses/units you will actually complete (deleting courses/units not being used), make sure the totals are correct, and print it. If you are in an ABET-accredited major (CE, ChemE, EE, EnvE, ME), make sure your Engineering Science and Engineering Design units will reach the 68-unit minimum required by your time of graduation (see UGHB for details).
      •  
    • **Take your program sheet to your departmental Student Services administrator for evaluation and next steps, if needed. Policies vary by department on who must approve your major program, but most require an administrator’s and/or advisor’s review and signature. Your department will keep your PS on file for you pick up when you want to file a petition or get your AP units signed off in 201 Terman.
      •  
    • **Prepare your PS for conferral: Review the front page (Math/Science/TIS/Fundamentals) with either Darlene or Bertha in 201 Terman (you can do this when you are having your AP approved), and your second page (Depth) with your department and advisor. Your major department may have special requirements to prepare your PS for conferral – check with them NOW.
      •  
    • **Did you deviate at all from your official major plan?_ If there is already a signed program sheet in your file but your program has since deviated in any way, you must have the change approved to graduate (see details below) and then amend your PS and have it resigned. If you changed your elective ENGR courses but they are approved alternatives, there is no need for a petition but you should adjust your program sheet before the end of winter quarter.
      •  
    • **The School of Engineering approval field will be signed after final clearance from the University Senate has been granted (this is post-graduation).
      •  
  4. Program Deviations
    Students have the option to petition for deviations from the usual major program requirements. This means filing a petition either with your department (for Depth courses) or the Dean’s office (for all other ENGR requirements)_ Petitions should be approved PRIOR to a student's last quarter_. And note: Having an advisor signature on your program sheet does not mean your changes are approved! See details below:

    _Math, Science, Technology in Society, and ENGR Fundamentals (SoE requirements)_:


    • Petitions to deviate are reviewed by the Dean’s Office (OSA). Though a signature and comments from your department and advisor are required on these petitions, the change must also be approved by OSA before it is okay to use for your major. Bring your petition to Darlene in 201 Terman.

    • _ME Majors_:
      If you want to deviate from the list of seven department-approved STS courses, you must have Professor Mark Cappelli sign off on your selection before submitting your petition to OSA (you must also petition in 201 Terman* –* Prof. Cappelli’s signature alone is not enough). Also, the_ Kyoto Overseas Program_ does not fulfill your TIS requirement if you are majoring in CE, EnvE, or ME (as of 07-08).

    • _Depth (departmental) requirements_:
      Petitions to deviate from depth courses are handled departmentally. Procedures may vary; students are advised to check with their departmental Student Services Office for guidance.

    • _GER (and other University Requirement) Petitions_ are handled through the Registrar's Office


    _Directions to petition for a SoE-requirement deviation_


    1. Go to http://ughb.stanford.edu/forms/petition.rtf.
    2. Open the form using Adobe Acrobat
    3. Complete the form. Be sure to include the reasoning behind your request. Print.
    4. Obtain approval signatures from your department student services contact and your faculty advisor (advisor should include reasoning behind his/her decision to approve)
    5. Attach a completed Program Sheet (preferably, the one that is on file in your department) and a current, unofficial Stanford Transcript (from Axess)
    6. Submit your petition documents to Darlene Lazar in Terman 201.


  5. Transfer Credits
    To transfer credit for courses taken at another institution to meet Engineering requirements, you must petition both the University and the SoE, preferably_ PRIOR to your final quarter_. This ensures that if there are any problems with your transfer, there is still time to figure out an alternative.

    _Math, Science, Fundamentals, and TIS (SoE requirements_): These courses must be petitioned for approval by the SoE/OSA. Submit your petition to Darlene Lazar in 201 Terman.

      _Depth (departmental requirements)_: These courses must be approved by your advisor. Students are advised to check with their departmental Student Services office for guidance.

    _Directions to petition for transfer credit_


    1. Download the petition form at: http://ughb.stanford.edu/forms/transfer_credit.rtf.
    2. Open the form using Adobe Acrobat
    3. Complete the form. Be sure to include course numbers and the reasoning behind your decision to take required course work elsewhere. Use only the space provided on form – no extra pages, please. Print.
    4. Attach a completed Program Sheet (preferably the one that is on file in your department) with transferred course numbers and titles included, a copy of the course description (taken from the other institution's course catalog), and your current, unofficial Stanford transcript (from Axess).
    5. Turn in petition documents to Darlene Lazar in Terman 201.
    6. Have Peter Huang in the Transfer Credit Evaluation Office peter.huang@stanford.edu forward a copy of your transcript from the other institution to Darlene Lazar, Terman 201, MC: 4027

The bottom line is that you should make contact with your department and the Dean’s Office far enough in advance that we can resolve any problems... we want to help you graduate!