From Electrical Engineering TA Handbook

Welcome to TAing at Stanford. Please read the contents of this handbook very carefully and follow the instructions as indicated. If you have any questions at this time or in the future, please feel free to stop by the student services office and we will be happy to help. This list contains administrative tasks you need to complete as well as information that you should be aware of. "Getting Started as an EE TA" lists more items that should be taken care of as soon as possible.

1) Obtain an e-mail address: If you do not already have a Stanford e-mail account please open one as soon as possible. Since most correspondence will be via e-mail, it is critical that you get into the habit of checking e-mail frequently. Stanford accounts are opened online at [1]. Questions should be directed to the IT Help Desk at 725-HELP.

2) Contact info: Please send an e-mail to ta@eemail.stanford.edu with your local address, phone number and Stanford e-mail address. It is also required for all EE students to enter their e-mail address, day time office and phone number (if applicable) in the "Address" portion of the student Axess system. The e-mail address is added to the EE distribution list and it is the OFFICIAL means of notifying students. This e-mail address will also be used to inform students of information ranging from registration requirements and holds to departmental parties. The office and phone information are used to create a departmental directory. For all but first-quarter students, failure to enter this information into the Axess system will prevent a student from submitting their study list online. This will likely result in late fees. To prevent this, students are strongly encouraged to open an e-mail account and enter the data as soon as possible. It is essential that this information be up-to-date at all times.

3) TA Handbook: Please read the rest of this handbook. Pay special attention to "The Care and Feeding of Teaching Assistants." It will help you to understand what will be expected of you and what you can expect from us.

4) Payroll paperwork: To receive your paychecks on time, you need to finish your new-hire paperwork by the end of the first week of the quarter. You are required to pay (or make arrangements with the Bursar Office to pay through payroll deduction) all non-tuition fees on or before the University deadline. Failure to take care of these fees will result in late charges. Here is a list of some important pay-related forms:

• EE Course Assistantship form (required): If you are part of a faculty research group, list the group's administrative assistant as the "Administrative Contact," otherwise list the EE Department. List the courses, quarters, and percentage appointment you have been assigned in the "Comments" box near the bottom of the form. The form must be printed, signed, and submitted to the EE Student Services Office, Packard 172. Copies of the Payroll forms described below must be attached to the Course/Teaching Assistant Form when it is submitted to the EE Department.

• W-4 Tax Form (required)  

• I-9 form (required)

• Direct deposit (optional): http://axess.stanford.edu http://axess.stanford.edu]. We encourage all of our employees to use direct deposit to avoid lost or stolen checks. The completed form should be given to the Financial Associate Mimi Qian in the EE department.

• Payroll deduction (optional): [2]

• International forms (required for international students): Your TA appointment is subject to the Immigration Reform and Control Act of 1986 and specifies that you must be legally authorized to work in the U.S. You must go to Packard 164 to complete the necessary paperwork. These web sites may help you get your paper work figured out:

• • [3]

• • For international students: [4]

5) Workshops and Seminars:

• EE TA Orientation: Friday, 18 September 2009.

• EE TA Orientation: If you did not attend the September EE TA Orientation, you are required to watch it on video at [5]. If you have any trouble viewing these videos, please contact The EE Graduate Advising Teaching Assistant via email at gradta@ee.stanford.edu. This is part of the EE TA Training Program and it is important that you do so as soon as possible. Don't forget to e-mail  ta@ee.stanford.edu after you have watched the video so you can get approval to move forward.

• SCPD Instructor/TA Orientation: If you are TAing an SCPD class you are required to attend the SCPD Instructor/TA Orientation session on Wednesday, September 23, at 5:30pm in Thornton 102. For questions about SCPD classes and for RSVP to SCPD Instructor/TA Orientation contact Michelle Lucas malucas@stanford.edu

• Safety Training: Adequate safety training is also required of all Teaching Assistants. If you have not previously completed the health and safety seminar at Stanford University, you will need to do so promptly. Please arrange with Kieth Gaul in Packard 112, the EE Department Educational Labs Manager, to watch the tape. You will be given a form when you check out the video. Be sure to complete the form and return it to the Student Services Office Packard 173.

• EE TA Pedegogical Seminar: This seminar is held on Saturday morning early each quarter. It is mandatory for each TA to attend this seminar once. The Seminar for Autumn quarter TAs will be held on Saturday, October 3, from 10:00am-noon.  

We hope TAing for EE will be a wonderful experience for you and we look forward to working with you. 

EE Student Services
ta@eemail.stanford.edu

TA Web Pages - TA Handbook(Main Page)